AI Modules · Fixed Outcomes

Twice the output.
Half the grind.

The AI operating system for professional firms – customised for your individual workflows, unique approach and culture, one module at a time, proven on your own work before it switches on.

  • Pick the workflow eating the most of your team’s time
  • Find out what your firm could unlock on a free Discovery Call
  • First working prototype typically live in 30 days
Find out what your firm could unlock (free 30 minute Discovery Call – your numbers, your best first module, no obligation) See the modules for your sector →
One system covering your whole firm –
bought one module at a time
30 days typically, from Discovery Call
to your first working prototype
3 people Your Mini AI Department –
leadership, implementation, training

Just some of the companies our fractional Heads of AI have worked for

The Problem

What takes your team weeks or days should take hours or minutes.

Your best people win due to experience, judgement and the quality of relationships they’ve built. But a huge slice of every week gets eaten up by work that is repetitive, manual, and below the level of what your team is actually for.

Proposals, reports and documents written from scratch, even when most of the structure is identical to the last one.

Research eating half a day at a time – searching, reading and summarising what AI could surface in minutes.

Meeting notes living in someone’s head. Client updates written fresh every time. Month-end reporting rushed at the deadline.

Manual data entry, spreadsheets nobody fully trusts, and industry intelligence that goes unread.

The Modular Approach

One module at a time. Simpler to deploy and more manageable for your team.

You might know these as ‘use cases’. We’ve taken the most common in each sector and turned them into modules – each one focuses on a specific workflow or set of workflows, starting with a working prototype typically within 30 days.

One module at a time

Each module fixes a single workflow or set of related workflows – the area costing your team the most time.

Fixed scope, fixed quote

Your first working prototype is fixed price and fixed scope, agreed before any work starts.*

Working prototype in ~30 days

From Discovery Call to a working prototype in your business, typically within 30 days – built around your templates, tools and house style. It’s proven on your own work first; what’s live at that point is a working prototype, refined into production afterwards.

A Mini AI Department included

Our mini department includes 3 roles to ensure every project actually gets delivered: a bit of leadership, a bit of implementation, a bit of training.

*Turning it into a permanent part of your business – and every module after that – is priced on your Head of AI’s time plus a quote from our delivery partner, agreed directly with you once the scope is defined.

Built For Your Sector

An end to end AI operating system for your sector. Bought one module at a time.

We go deep in six sectors, so every module speaks your language – your documents, your systems, your regulators. Find yours, and start with the module that hurts most.

01

M&A Advisory & Brokers

Seller origination IM drafting Buyer matching DD & Q&A
See the 8-module operating system → 02

Boutique Advisory

Research & analysis Proposal drafting Client reporting Meeting prep
See the 12-module operating system → 03

Private Capital

Deck triage IC papers Data room DD LP reporting
See the 12-module operating system → 04

Accounting Firms

Document extraction Tax research Accounts commentary R&D claims
See the 12-module operating system → 05

Legal

First drafts Legal research Billing narratives Contract review
See the 12-module operating system → 06

Health & Safety Consultants

Site audit reports Risk assessments COSHH Training records
See the 8-module operating system →
07

A different sector?

These six are where we go deepest – but the modular approach works across all sectors. If your business runs on research, documents, reporting and client relationships, we can modularise it. Book a free Discovery Call and we’ll map your biggest pain point live.

Book a free Discovery Call →
The Process

From first contact to a working prototype in 30 days.

No long proposals. No drawn-out discovery phases. We move fast, build iteratively, and show you real outputs early.

1

Pick your biggest pain

Find your sector above and browse its modules. Spot the one costing your team the most time. Then book your free Discovery Call.

Takes 2 minutes
2

Free 30 minute Discovery Call

We work out your numbers together, live – the hours you’d get back, what that’s worth, and the best module to start with.

No follow-up chase. Plan, code and quote confirmed live.
3

Working prototype in ~30 days

Your named team (Head of AI, Implementer, Trainer) builds, configures and tests with real data from your business – inside your confidentiality and data controls. Worth knowing: what’s live at this stage is a working prototype, proven on your own work, but still version one – we refine it based on real day-to-day use before it becomes a permanent, production part of your workflow. We hand over with a quick-start guide and walk your team through it.

Built around your templates, tools and house style
Your Mini AI Department

Every module delivered by your Mini AI Department.

A bit of leadership, a bit of implementation, a bit of training. Every module comes with a high calibre named three-person team.

Head of AI

Strategy & Direction

  • Senior board level AI strategist and operator on your side of the table
  • Owns the AI roadmap for your business
  • Works out your numbers on the Discovery Call
  • Keeps up with what’s relevant in AI for your sector
  • Your escalation point for anything significant
Implementer

Build & Maintenance

  • Delivered through our specialist implementation partners, matched to your systems and workflows
  • Connects to your existing tools and data
  • Handles troubleshooting and edge cases
  • Maintains and improves what’s been deployed
  • Scoped and quoted once your module’s requirements are defined
Trainer

Adoption & Embedding

  • Trains your existing team on every module
  • Creates simple how-to guides and SOPs
  • Onboards new team members as you grow
  • Captures user feedback for the Implementer
  • Ensures AI actually gets used day to day
How implementation works.We manage delivery end-to-end through our specialist implementation partner – scoped and quoted once your module is defined, and agreed directly with you.
Results

Featured case studies.

Selected results from the engagements closest to the sectors we serve – legal, investment, advisory and professional services.

Legal Tech

AI matter pricing reaches 90% alignment with expert lawyers – and takes the company to profitability

 Quant Hedge Fund

Trading signal accuracy & efficiency boosted with scalable ML, NLP and alternative data

 Investment Firm

AI fraud detection cuts digital fraud by 25% for a major investment firm

 Advisory

Built & scaled a retail advisory practice – 25+ tech solutions boost CX/EX and cut cost-to-serve

 Professional Services

AI analytics tool drives $500K in pre-sales and revenue for a partner-led agency

 Document Extraction

AI-powered reporting with 99%+ extraction accuracy and under 5% human review

 Management Reporting

AI reporting delivered in under an hour with 88% forecast accuracy

 FinTech

AI workflow cuts customer care workload by 65% and boosts ROI by 1,200%
View all case studies →
FAQs

Frequently asked questions.

What exactly is a module?
A module is a single AI-powered workflow fix – one specific piece of work your team does repeatedly, automated and embedded in your business. Each module starts with a fixed-price working prototype, typically within 30 days. We’ve built twelve for each of the four sectors we serve.
What does a module cost?
Your first working prototype is a fixed price, delivered in 30 days and agreed before any work starts. Turning it into production – and every module after that – is priced on your Head of AI’s time plus a quote from our delivery partner* once the scope is defined. We baseline your firm’s real numbers first, so you see the expected return before you commit to anything. Your prototype price is confirmed on your free Discovery Call. *Agreed directly with you once your module’s scope is defined – we manage that relationship end-to-end.
What happens on the free 30 minute Discovery Call?
We work out your numbers together, live – how much time your team could get back, what that’s worth in output, and the best module to start with. If you decide to go ahead you leave with a fixed quote for your first working prototype. No follow-up chase, and no obligation.
How quickly can you deliver a working prototype?
Typically 30 days, for most modules. Because a module fixes one workflow or related set of workflows, not your whole business, the scope is deliberately narrow, the team is named on day one, and everything is built around the templates, tools and systems you already use – so there’s no six-month discovery phase before anything works. What’s live at that point is a working prototype, proven on your own work – not yet the polished, production-ready version, which we refine afterwards based on real day-to-day use.
What about confidentiality and our data?
Every module is built and tested inside your confidentiality and data controls. Your data stays in your systems, access is agreed up front, and we’ll work within whatever professional, regulatory or client obligations apply to your business. The highest confidentiality and data-security protocols come as standard: your data is encrypted in transit and at rest, access is least-privilege and audited, mutual NDAs are signed before anything moves, and your data is never used to train public AI models.
Will AI replace our team?
No – modules remove the repetitive layer beneath your team’s real work: the drafting, chasing, summarising and re-keying. Your people keep the judgement and the relationships, and every module includes training so they’re confident using what we build.
What if we want ongoing AI leadership, not just one project?
Once we have delivered your first module you will have the option for your senior Head of AI / Chief AI Officer to be embedded in your business part-time on an ongoing basis as part of your mini AI department to oversee the roll-out of modules and ensure the AI operating system is updated and improved over time.
What if our sector isn’t listed?
The four sectors are where we’ve gone deepest, but the underlying workflows – research, drafting, reporting, meetings, monitoring – exist in most professional businesses. Book a Discovery Call and we’ll tell you honestly whether we’re a good fit.
Get Started

See it working
on your own work, typically in 30 days.

Book a free 30 minute Discovery Call. We’ll work out how much time your firm could get back, what it’s worth, and the best module to start with.

Find out what your firm could unlock → (free 30 minute Discovery Call – no obligation, no payment)
Head of AI
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Copyright © Head of AI Ltd – a company registered in England and Wales with company number 15915080. Registered office: 74-75 Shelton Street, Covent Garden, London, WC2H 9JQ. · 020 8102 0620 · headofai.ai

Figures shown for time savings, capacity, caseload and fee income – including per-module before and after times – are modelled projections based on our delivery experience and published case studies. They are illustrative only and not a forecast, guarantee or commitment: results vary from firm to firm depending on workflows, data, systems, team and market conditions. Where we work together, targets are baselined against your firm’s own numbers before any module goes live.

Featured case studies

View all case studies →